How does simple system work?

System features

The procurement of C items depends on a great effort by procurement staff. Thanks to simple system, you can always simplify recurring tasks to quickly manage the search process, creating shopping baskets and processing order transactions. Below you will find a selection of features that the platform offers.

ERP system for automating processes

Connectivity to ERP

Already have an existing ERP system? Take advantage of the connectivity offered by the platform for your ERP system. It saves on time and work for the ordering process. Orders are electronically transferred directly to your ERP system via simple system. This prevents duplicate manual entries in both systems.

simple system has already connected the platform to the following ERP systems:

  • SAP ERP® und SAP S/4HANA®
  • SAP SRM®
  • abas ERP
  • Infor CloudSuite™ Distribution Enterprise Resources
  • Microsoft Dynamics NAV (vormals NAVISION)
  • Microsoft Dynamics AX (vormals Axapta)
  • proALPHA ERP
  • PSIpenta ERP
  • Sage b7
  • Sage 100cloud
  • Sage Business Cloud Enterprise Management
  • and more

Do you have an enterprise resource planning system?

We will be more than happy to help you with the integration into your current ERP system. For detailed information, please ring us on  

+49 89-998-2987-00

Your entire requirements at a glance

The simple system Cockpit

What's the simple system Cockpit?

The ‘simple system Cockpit’ is the dashboard for approving, transferring and tracking your
requirements.

It combines the simple system procurement platform with SAP ERP® or SAP S/4HANA®. In this
way, procurement documents can be simply and transparently exchanged and order requests
or orders created in SAP ERP® and transferred to simple system or to suppliers.

You can process all orders from simple system fully automatically in your ERP system in
accordance with your company specifications. As a key user, you can make corrections and
conduct checks, optionally use internal clearance processes and workflows, and send orders
to all your suppliers by electronic channels via a single interface.

Eases workload in purchasing and accounts

Our simple system team analyses your order process. You decide jointly which cockpit variation
suits your needs the best.

simple system Cockpit Order

  • Order in simple system
  • Electronically transferred to the supplier
  • Order copy transferred to SAP ERP®
  • Purchase order created in SAP ERP®

simple system Cockpit Workflow

  • Shopping cart generated in simple system
  • Transfer to SAP ERP®
  • Creation of purchase requisition
  • Editing purchase requisition, clearance, account assignment, etc.
  • Conversion of purchase requisition into order
  • Electronically transferred to the supplier via simple system

        You want to learn more about the simple system Cockpit?

        Request advice about the simple system Cockpit.

        consulting(at)simplesystem.com     +49 (0) 89 / 98 2987 00

        Faster, better, simpler

        The new article search function

        Continuous optimisations help to improve the usability and operation of the platform. To offer customers easy indirect procurement, simple system has developed a new article search function for the platform. 

        This new search function gives the users multiple ways of finding an articles from the extensive pool of suppliers and products. It offers numerous filter options and criteria from which to create a selection. The search function offers a variety of benefits including:

        • Option to search across all suppliers
        • Ability to filter by supplier-specific features
        • Additional features added to the filter (colour, width, height, depth, diameter, manufacturer, etc.)
        • Faster searches
        • Search by eCl@ss certification
        • Sorting by price

        This means that not only can your purchasing department find a specific article more easily, but it will also save time on product searches, freeing up your employee’s resources to focus on the key tasks of procurement.

        More efficient purchasing guaranteed by the new article search function.

        Generate shopping basket from barcodes

        Scanner connectivity

        Create orders even easier with the scanner feature. Create barcodes for products via the platform. An independent scanner exports the data as a CSV file. You can easily upload the file to the platform and generate orders quickly.
         

        Software information

        The scanners can be used with all common software applications. The special scanner software by PR solutions can still be used for systems up to Windows 7 and Internet Explorer 10.

        Interested in the scanner feature?

        For further information, please ring our customer care team on

        +49 89-998-2987-00

        Your favourite items at a glance

        Favourites lists


        Do you regularly order the same product? simple system makes the ordering process easy so that you don’t have to search the entire catalogue with each new order. Save the products easily in a list and access your favourite items quickly and simply. Favourites can only be edited by the administrator who also decides what and how much of the list users can actually view.

        How can I create a favourites list?

        1. Click on “Favourites”
        2. Choose a name for your favourites list
        3. Click on “Create”
        4. Enter your products
        5. Determine the visibility for other users by the “for all users’” feature

        How can I edit an existing favourites list?

        Favourites lists which have already been created can be edited at any time. The following options for editing the lists are available:

        • Add and delete products
        • View a full description of the company
        • Delete the entire list

        Test our favourites lists in the demo access.

        Open demo access

        Order transactions – book incoming goods easily

        Processing an order status

        The status of orders placed can be accessed via the platform. Orders can be filtered according to different criteria in order to find them easer in the order list.

        The status of an order is kept up-to-date by a single click. Goods received can be confirmed simply by clicking on the icon. For partial deliveries, the individual items can be entered via the quantity. Additionally, payments or even partial payments can also be approved. The back arrow can be used to delete entries for goods received. The administrator can enable these features for users. 

        Manage profiles and cost centres

        Conduct general searches

        The platform can be managed easily and independently with the help of the administration feature. Purchasing can designate one or more persons as an administrator. The administrator has authorisation to create profiles for additional users. The administrator can grant or limit rights to use the platform, manage cost centres, and send new suppliers enquiries. 

        The administrator can make the following changes:

        • Manage accounts, account allocation
        • Manage cost centres
        • Manage item numbers
        • Manage and create users/user groups
        • Supplier settings
        • Activate/deactivate catalogues according to ecl@ss classification
        • Block individual items
        • Assign vendor numbers
        • Account allocation according to ecl@ss
        • Reporting

        Setting up your profile

        For queries regarding administration, please ring our customer care team on

        +49 89-998-2987-00

        View all order processes

        Transparency in procurement

        As a purchaser, you want to know that everything is in good hands. Thanks to the reporting feature, the administrator can view all the details of an order transaction.

        An order can be passed through a 4-stage approval process before it goes to the supplier. Authorisers are assigned who check orders before sending them specifically for this purpose.

        To receive information about all previous orders, you can view statistics, download and then edit them in your spreadsheet program. This provides you with all key information about:

        • Cost centres created
        • Turnover per cost centre
        • Supplier distribution
        • Number of work orders
        • Number of users/user groups
        • Number of orders
        • Order volume
        • Average values
        • and much more